Oct 04, 2022  
2022-2023 Undergraduate Catalog 
    
2022-2023 Undergraduate Catalog

Financial Aid



Educational Expenses

Tuition and Fees

While every effort is made to keep costs at a reasonable level, annual inflationary increases should be expected. Tuition and fees set by the Board of Trustees are published in the Course Schedule, which can be accessed through sf.edu. If you have any questions or need additional information on current tuition and fees, please contact the Student One Stop.

Payment of Tuition

Tuition is to be paid each semester by the due date printed on the statement. Late fees may be added to a past due account. Students can send payment through the mail, pay online through the Student Account Center on My Cougar Connection, or at the Student One Stop during operating hours. Students with a past due balance are placed on Student Account Hold, which prevents them from registering for future courses, receiving final grades, and receiving official transcripts. Unpaid student account balances are subject to a penalty or interest and collection fees. Students are responsible for any and all collection costs and attorney fees associated with the collection of unpaid student account balances.

All students with unpaid bills are subject to the following regulations:

  • Credit for university work will not be given for a diploma, a teacher’s certificate, or for transfer purposes until all debts to the university have been paid.
  • Students will not be eligible for readmission until accounts are paid in full.
  • Students who have delinquent accounts may be restricted from attending classes until satisfactory arrangements have been made for payment of their past due obligations to the university.

Deferred Payment Plan

The University provides deferred payment plans through a third-party processor. Students may arrange for a budgeted payment plan to avoid a large cash outlay at the beginning of each semester. Students enroll in the deferred payment plans by paying a non-refundable fee and agreeing to pay a portion of their tuition and fees in equal payments that are due monthly. Information concerning the deferred payment plans is available on the Student Account Center available through My Cougar Connection. Please contact the Student One Stop for additional details concerning enrollment in the Payment Plan option.

Student Account Record

Students are expected to use the Student Account Center whenever they need to review their Student Account Record, check their balance due, verify transaction activity and/or print their Student Account Record History. A student’s 1098-T is available on My Cougar Connection. Students can obtain login assistance at the UTS Help Desk located in Pope John Paul II Center, calling 260.399.8195, or emailing support@sf.edu.

Returned Checks

Checks returned unpaid because of insufficient funds or for any other reason are considered a serious matter by the university. There is a $30 service charge if a check is returned to the University for any reason. The student whose account was credited will be notified that the check has been returned. Returned checks must be redeemed at the Student One Stop with cash, cashier’s check, or money order by the due date on the notice sent to the student. Personal checks are not acceptable for the redemption of a returned check. The ability to pay with a personal check will be suspended with the second returned check.

Senior Citizen Discount

Students aged 60 and older who are non-degree seeking qualify for a reduction in tuition charges. The Senior Citizen tuition per credit hour is published in the Course Schedule.

Application Procedures

Complete FAFSA and file it in time to be received no later than April 15 prior to the beginning of fall semester, list an eligible Indiana institution, and request the information be submitted to the State of Indiana for consideration. Eligible students must meet Indiana residency requirements.

File FAFSA before the University of Saint Francis priority deadline of April 15 for institutional funding. The university will award funds to students completing the FAFSA after the April 15 deadline as funds are available.

Students and families who wish to be considered for federal, state and institutional funding through the University of Saint Francis must:

  • Apply for and be accepted to the University of Saint Francis.
  • Complete and return the Free Application for Federal Student Aid (FAFSA). Applications are accepted starting October 1 prior to the beginning of fall semester. Completion of the FAFSA will allow students to be automatically evaluated for a Federal Pell Grant.
  • Complete FAFSA and file it in time to be received no later than April 15 prior to the beginning of fall semester, list an eligible Indiana institution, and request the information be submitted to the State of Indiana for consideration. Eligible students must meet Indiana residency requirements.
  • File FAFSA before the University of Saint Francis priority deadline of April 15 for institutional and endowed funding. The university will award funds to students completing the FAFSA after the April 15 deadline as funds are available.

It is important that students keep a copy of applications submitted and documentation used in the completion of the application.

Verification Process

During the processing of a student’s FAFSA, the U.S. Department of Education will select applications for a process called verification. Students who are selected for verification will be notified by the school and must provide the requested documentation to be eligible for federal, state or institutional funds.

Students who are selected for verification will not receive funding until the verification materials have been submitted and the financial aid file is completed. Students who are selected after aid has been disbursed are required to submit the requested documentation or they will have to pay back the funding that was received. Students must submit all requested documents at least one week prior to the end of their enrollment for the term. A student ceases to be eligible for aid once s/he has finished the term and is no longer enrolled. One exclusion to this rule is the Federal Pell Grant. A student may submit verification documentation and receive a late disbursement of a Federal Pell Grant.

Students who do not comply with the request for additional information are responsible for making the necessary payment arrangements with the University’s business office. The University of Saint Francis reserves the right to adjust a student’s award as necessary to comply with federal, state and institutional financial aid guidelines and federal regulations.

Confidentiality & Appeal Procedure

Information used to award financial assistance to students of the University of Saint Francis requires the collection of financial information about the student and the student’s parents (when applicable). The Office of Financial Aid keeps this information confidential and students are encouraged to consider their awards a private matter.

If for any reason a student is dissatisfied with a financial aid award and cannot resolve his or her differences with the Office of Financial Aid, an appeal may be submitted to the Scholarship and Financial Appeals Committee. If you are a current student an appeal can be submitted on Form Central through your My Cougar Connection account. If you are not a current student, you can submit and appeal in writing addressed to:

Scholarship and Financial Appeals Committee
2701 Spring Street
Fort Wayne, Indiana 66808

This committee will review the appeal and is responsible for rendering a final decision.

Federal Grants

Federal Pell Grant

The Federal Pell Grant is awarded to those students who demonstrate financial need as determined by the completion of the FAFSA. Students must meet minimum enrollment requirements and the University’s standards of academic progress. This grant is limited to the equivalent of 12 full-time semesters of eligibility.

Federal Supplemental Educational Opportunity Grant (FSEOG)

FSEOG funds are awarded to those students who demonstrate exceptional financial need as determined by the completion of the FAFSA. Students must meet the University’s standards of academic progress.

Loans

Federal Subsidized and Unsubsidized Direct Loans

These loans offer a low fixed interest rate for new borrowers and have an undergraduate aggregate limit of $31,000 (no more than $23,000 of which may be subsidized) for “dependent” students and an undergraduate aggregate limit of $57,500 (no more than $23,000 of which may be subsidized) for “independent” students. Loan amounts vary per year. Repayment of a Federal Direct student loan begins six months from the date the student graduates, drops below six credit hours per term or ceases to be enrolled. Loan limits for Federal Subsidized and Unsubsidized Direct Loans are as follows:

Student Completed Credit Maximum Yearly Dependent Students
Hours (Undergraduate)

State Grants & Scholarships

State Grants

The Indiana Commission for Higher Education’s Division of Student Financial Aid (SFA) provides funds to Indiana residents who attend an eligible Indiana institution. To be considered for funds from the state of Indiana, a student’s FAFSA must be received by the FAFSA processing center by April 15 and comply with the request for additional information within the appropriate time frame indicated by SFA. SFA determines the amount of the student’s award based on the family contribution and the cost of attendance. Funds provided by the state of Indiana are limited to tuition and regular accessed fees incurred at the institution.

Indiana Frank O’Bannon Grant

The Indiana Frank O’Bannon Grant is awarded to full-time undergraduate students who demonstrate financial need and attend an eligible private institution within the state of Indiana. Indiana residents who wish to have their eligibility for funds determined by the Indiana Commission for Higher Education (ICHE) must be sure to file the Free Application for Federal Student Aid (FAFSA) so that it is received by the central processing system by April 15. SFA determines the dollar amount of each student’s award based on the family contribution. Funds provided by the State of Indiana are limited to tuition and regular accessed fees incurred at the institution.

Students are required to earn 30 credit hours each year to be considered for the “on-time” (maximum) award. Students who fail to earn the necessary 30 credit hours may still qualify for funding, but it will be at a reduced rate. Students must earn at least 24 hours each academic year to be considered for the reduced “full-time” grant amount.

Students who receive an Academic/Technical Honors diploma upon high school graduation will receive an academic honors incentive for their freshman year only. To qualify for a GPA incentive for the second, third and fourth year, students must maintain a cumulative college GPA of 3.0 or higher. More information can be found at https://www.in.gov/che/state-financial-aid/state-financial-aid-by-program/frank-obannon-grant/.

Indiana 21st Century Scholar Grant

Indiana’s 21st Century Scholars awards students whose families have met the income guidelines to enroll in the program by June 30 of the eighth-grade year. Students must also meet additional program requirements, which include fulfilling the 21st Century Scholars Pledge and the High School Scholar Success Program (SSP), and once in college the College Scholar Success Program. More information can be found at in.gov/che/. All 21st Century Scholars must enroll as full-time, undergraduate students at an eligible institution within the state of Indiana by at least one year after graduation. Scholars are also required to file the FAFSA by April 15 and submit any additional information requested.

Students are required to earn 30 credit hours each academic year. 21st Century Scholars who fail to complete the necessary 30 credit hours by the end of each academic year may still qualify for state grant funding, but it will be at a reduced rate through the Frank O’Bannon Grant program. Students may earn their way back into the program by completing 30 credit hours in one year again.

Adult Student Grant

The Adult Student Grant is to assist working adults in starting or completing an associate degree, baccalaureate degree, or certificates by providing a $1,000 grant. Applicants must be an Indiana resident and a U.S. Citizen or eligible non-citizen;

  • Be financially independent as determined by the FAFSA and demonstrate financial need;
  • Be enrolled in at least six (6) credit hours or their equivalent in any academic term;
  • Maintain a grade point average that meets satisfactory academic progress as defined by the institution;
  • Complete at least eighteen (18) credit hours or their equivalent in the previous academic year to renew; and
  • Meet any other minimum criteria established by the Commission.

Applications can be filled out on Scholartrack are available at http://www.in.gov/che/4509.htm. This funding is on a first come, first serve basis through the state of Indiana.

Mitch Daniels Early Graduation Scholarship

The Mitch Daniels Early Graduation Scholarship is a one-time $4,000 scholarship for students who graduate from a publicly supported high school at least one year early. The scholarship may be used toward tuition and fees and any remaining funds shall be remitted to the student. This scholarship may not be used for remedial course work. Please review http://www.in.gov/che/4508.htm to determine if you are eligible.

Next Generation Hoosier Educators Scholarship

The Next Generation Hoosier Educators Scholarship provides 200 high-achieving high school and college students interested in pursuing a career in education the opportunity to earn a renewable scholarship of up to $7,500 a year for four academic years. In exchange, students agree to teach for five years at an eligible Indiana school or repay the corresponding, prorated amount of the scholarship. Please review http://www.in.gov/che/4680.htm to determine if you are eligible.

William A. Crawford Minority Teacher Scholarship

Open to minority students (defined as black and Hispanic individuals) planning to teach in an accredited school in Indiana upon graduation. The student must agree in writing to apply for a teaching position in Indiana and, if hired, teach in Indiana for at least three years. Please review http://www.in.gov/che/4507.htm to determine if you are eligible to apply. Your FAFSA must be submitted prior to application.

Earline S. Rogers Student Teaching Stipend for Minorities

The Earline S. Rogers Teaching Stipend for Minorities is available for minority students (defined as black and Hispanic individuals) who will participate in student teaching or a school administration internship as a part of their degree requirements during the semester in which they receive it. Students must agree in writing to apply for teaching positions in Indiana and, if hired, teach in Indiana for at least three years. Please review http://www.in.gov/che/4511.htm to determine if you are eligible.

Student Teaching Stipend for High-Need Fields

The Student Teaching Stipend for High-Need Fields is available for students who plan to teach in a highneed field (defined as middle or high school level math, science or special education). Students are eligible to receive the stipend in the term they are student teaching as a part of their degree requirements. Students must agree in writing to apply for teaching positions in Indiana and, if hired, teach in Indiana for at least three years. Please review http://www.in.gov/che/4510.htm to determine if you are eligible.

USF Scholarships & Grants

Athletic Scholarships

The Athletic Department awards scholarships to full-time undergraduate students who demonstrate athletic ability. Recipients of an athletic scholarship are expected to participate in their sport as determined by the coach and maintain full-time enrollment. Renewal of the athletic scholarship is granted by the appropriate coach and reviewed by the Office of Financial Aid. Receipt of an athletic scholarship may adjust/replace other funds received from the institution as well as the student’s federal loan and work-study eligibility. Scholarship recipients must have a completed Free Application for Federal Student Aid (FAFSA) on file by the April 15 priority deadline prior to the student’s fall enrollment. Students completing the FAFSA after the April 15 deadline may jeopardize the overall aid.

Academic Scholarships

USF values your commitment to academic performance during your high school years and offers scholarships based on your high school grade point average and your scores on the ACT and SAT.

USF is now test-optional but submitting test scores could make you eligible for a higher academic scholarship.

First-time Students

Scholarship Amount GPA Only GPA plus Best Composite SAT/ACT Test Score
President’s Scholarship $20,000 4.0+ 4.0+ and 1110 SAT/22 ACT
Trustee’s Scholarship $19,000 3.85-3.99 3.75-3.99 and 1040 SAT/20 ACT
Founder’s Scholarship $17,000 3.55-3.84 3.4-3.74 and 960 SAT/18 ACT
Dean’s Scholarship $16,000 3.15-3.54 3.0-3.39 and < 960 SAT/18 ACT
Achievement Scholarship $15,000 < 3.15 < 3.00 and < 960 SAT/18 ACT

Academic scholarships are renewable up to four years. USF will consider your highest section scores across all dates you took the SAT or ACT.

Transfer Students

Amount Cumulative College GPA
$10,000 3.5-4.0
$9,000 3.0-3.49
$8,000 2.1-2.99
$6,000 < 2.1

Pay It Forward Scholarship

Pay it forward Scholarships are awarded from a separate application and selection process which includes student’s giving of themselves and paying it forward to others in the community. It is for incoming students with a minimum of 12 credit hours. Awards are renewable for eight consecutive semesters with a minimum cumulative GPA of 3.0 and full-time enrollment, also a minimum of 50 service hours per year. Funds are restricted to payment of tuition and fees.

Catholic Scholarship

Catholic Scholarship is awarded to incoming freshmen based on good standing and being actively involved in a Catholic Parish. Must have full-time enrollment at the university. Awards are renewable for eight consecutive semesters with a cumulative GPA of 2.0 or higher. Funds are restricted to payment of tuition and fees.

Legacy Scholarship

Legacy scholarship is awarded to incoming freshmen based on having a family member that graduated from USF. Must have full-time enrollment at the university. Awards are renewable for eight consecutive semesters with a cumulative GPA of 2.0 or higher. Funds are restricted to payment of tuition and fees.

Visual Art and Communication Scholarship

Visual Art & Communication Scholarships are competitive talent-based scholarships that are open to any high school senior seeking admission to USF Creative Arts. Recipients are selected by the creative arts faculty based on the scholarship applicant’s portfolio. To be considered for scholarship renewal, students must maintain full-time enrollment, a cumulative GPA of 2.5 or above, a declared major in Creative Arts and meet other requirements as outlined by the school. Scholarship recipients must be sure to submit the FAFSA by April 15. Recipients who submit the FAFSA after the April 15 priority deadline may jeopardize their scholarships.

USF Performing Arts Scholarship

USF Performing Arts Scholarships are competitive talent-based scholarships that are open to any high school senior seeking admission to USF Creative Arts. Recipients are selected by the creative arts faculty based on the scholarship applicant’s audition for Music Technology, Dance, Jazz Band, Choir* or Guitar Ensemble. To be considered for scholarship renewal, students must maintain full-time enrollment, a cumulative GPA of 2.5 or above, a declared major in Creative Arts and meet other requirements as outlined by the school. Scholarship recipients must be sure to submit the FAFSA by April 15. Recipients who submit the FAFSA after the April 15 priority deadline may jeopardize their scholarships.

*Students participating in choir are not required to declare a major in Creative Arts.

USF Bands Scholarship

USF Bands Scholarships are competitive talent-based scholarships that are open to any high school senior seeking admission to USF. Students will participate in the USF Marching Band and Pep Band. Recipients are selected by the create arts faculty based on the scholarship applicant’s audition. Scholarship recipients must be sure to submit the FAFSA by April 15. Recipients who submit the FAFSA after the April 15 priority deadline may jeopardize their scholarships.

Campus Ministry Service Grant

Campus Ministry Service Grants are offered to full-time students who are interested in participating in the work of Campus Ministry. Recipients must be willing to be Christian leaders in the USF community, live out the Franciscan values that are the foundation of our campus, grow in their personal faith and encourage other students in the practice of their faith through campus ministry programs and liturgical ministries.

Peer Ministers serve in a variety of ministries including leading weekend retreats, small faith sharing groups or scripture studies, being chaplains in the residence halls, helping with liturgical ministries, planning events and leading service projects. The average grant is $1,000 for an academic year, divided between fall and spring semester. Campus Ministry Service Grants are awarded in the late spring and early summer because recipients will have reading to do during the summer and will come to campus in mid-August for formation.

While all students are welcome in Campus Ministry, only those demonstrating need may qualify for this grant.

Parkview Scholarships

The university awards scholarships to new full-time ASN, BSN, PTA, Radiologic Technology, or Surgical Technology students taking 12 credit hours or more or to RN-MSN and MSN students taking 9 credits or more. Priority will be given to BSN students who are employed in any of the agencies of the Parkview Health. The scholarships are competitive and limited in number. Students will be selected for the scholarship based on scholastic ability and financial need. Awards will vary depending on applicant need. Students must complete a Parkview Scholarship Application and the Free Application for Federal Student Aid (FAFSA). Awards will be renewable, provided students stay enrolled in an approved major and maintain an undergraduate grade point average of 3.0 or a graduate GPA of 3.4 or higher. All students must fulfill all progression policies of the department and meet SAP standards as outlined by the Office of Financial Aid catalog. Priority deadline for application materials is April 15.

Steel Dynamics Foundation Scholarship

The Steel Dynamics Foundation scholarship is a competitive scholarship for new students enrolling at USF in Science (including pre-professional), Technology, Business, Mathematics, Accounting or Finance. Each Scholarship is $5,000 and is renewable for a total of four years.

Students must be full-time, maintain enrollment in an approved program, have financial need, and keep a minimum GPA of 2.75. Steel Dynamics will invite recipients to various networking events to enhance each student’s experience while at USF.

Applications will be mailed each year by the admissions office to eligible incoming students. Application deadline is April 15 annually.

Lilly Room and Board Scholarship

The University will provide a scholarship in the amount of a traditional double room for any full-time Lilly Scholar who lives on campus.

Yellow Ribbon Matching Grant

Students who qualify for Post 9-11 VA Benefits and participate in the Yellow Ribbon Program will receive a matching grant from USF. Students may renew this grant if they maintain a 2.0 GPA and remain in good academic standing to receive financial aid.

Endowed/Donor Funds

The university has funding available through nearly 60 different endowed/donor funds. The scholarship application for the endowed scholarships is open annually from January 1 through April 15.

There are a handful of endowed scholarships which require a separate application. Most stay open throughout the entirety of the academic year. They are as follows:

  • Antoinette Murray Scholarship
  • Agnes Hakes Seyfert Scholarship
  • David C. Menzie Scholarship
  • Sister Lucia Dos Santos O.C.D. Scholarship
  • Catholic Teacher Endowed Scholarship

Other Sources of Aid

Veterans’ Benefits

Eligible veterans may receive monthly benefits through the Veterans Administration (VA). The Registrar’s Office at the University of Saint Francis addresses VA matters and certifies attendance records. For complete details concerning either VA benefits or aid to dependents of veterans, contact the nearest VA office or call 1-888-GIBILL1.

Vocational Rehabilitation

Students whose physical or mental impairment prevents them from obtaining gainful employment may receive educational funding through the Indiana Vocational Rehabilitation Services. For information, contact the nearest Vocational Rehabilitation office.

Workone

Students can contact their Workone office to see if they are eligible for any Workone funds. For information, contact the nearest Workone office.

Student Employment

Students who wish to work part time while enrolled at the University of Saint Francis may be considered for employment through the following programs:

On-Campus Employment

This non-need-based program allows students who can work on campus up to 20 hours per week at the current minimum wage or higher.

Federal Work-Study Program

This program requires that a student demonstrate financial need. A student’s eligibility is determined during the financial aid awarding process. Students’ wages are subsidized by the federal government. Students who qualify may work on campus up to 20 hours per week at the current minimum wage or higher. You can go to My Cougar Connection / Employment / On Campus Student Employment Program to find out more and apply. 

Standards of Satisfactory Academic Progress

Federal regulations require that universities establish and apply standards of satisfactory academic progress for the purpose of receiving financial assistance under programs authorized by Title IV of the Higher Education Act. State and university programs administered by the Office of Financial Aid are also included in this requirement. Financial aid recipients must meet the standards of Satisfactory Academic Progress, as outlined in the following sections, in order to establish and maintain financial aid eligibility.

Qualitative Requirement for SAP

Students must have the following minimum cumulative GPA to maintain SAP:

Completed Credit Hours Cumulative GPA
0-15 1.6
16-30 1.7
31-45 1.8
46-59 1.9
60+ 2.0
Graduate Students 3.0

Quantitative Requirement for SAP (Pace of Progression)

Students must earn (complete) a minimum of two thirds (67%) of the credit hours. For example, if a student enrolls for 15 credit hours, they must complete at least 10 of those hours. Note that repeat courses and coursework assigned with grades of “W”, “WP”, “WF”, “F” or “I” will not be counted as hours earned toward graduation, but will count toward attempted credits.

Repeated Course Work

Students are allowed to repeat failed classes; however, they are only permitted to repeat a previously passed course (any grade other than “W”, “WP”, “WF”, “F” or “I”) one time and receive financial aid for it. This means that if you pass a course and want to retake it to improve your grade you may do so one time. Repeating the class a second time will not be counted toward your enrollment status to receive financial aid. This should be kept in mind while setting up your class schedule each semester.

Hours accepted for transfer will be counted as both earned and attempted hours in the calculation.

Maximum Timeframe

In addition to meeting the minimum GPA and pace requirements, students must remain within the maximum timeframe to receive financial aid. Undergraduate students may not exceed 150% of the published length of the educational program. For example, the published minimum requirement for a Bachelor’s degree student is 120 credit hours, so a Bachelor’s degree seeking student can earn 150% of this minimum or 180 credit hours and still receive financial aid. A majority of associate degrees at USF require 68+ credit hours, so Associate degree seeking students can earn 150% of 68 credit hours or 102 credit hours and still receive financial aid. All courses in which students receive a grade will be counted toward the duration of eligibility. Once a student has exceeded the 150% rule, they will no longer be eligible for financial aid assistance. Institutional aid however is limited to 8 semesters.

Failure to meet SAP requirements

At the end of each term (fall, spring and summer), the Office of Financial Aid will review the student’s enrollment records. If, after the completion of the term, the student did not meet the minimum GPA requirement and earn at least two thirds (67%) of the cumulative hours attempted, the student will be put on Financial Aid Warning. Students on Warning will have until the end of the next term to improve their status. If at that time the student has not met the two thirds (67%) rule and the minimum GPA, he/she will be placed on Financial Aid Suspension.

The student will be provided written notification of his/her ineligibility. The SAP Appeal form will be included in this written notification and be available on the Financial Aid website under “Forms”.

SAP Appeals

Students who have been suspended must appeal to have their situation reviewed to determine if they can have their financial aid reinstated.

Appeals should be submitted using the SAP Appeal Form along with supporting documentation prior to the beginning of the next term of attendance. Circumstances that may merit appeals include but are not limited to the following: serious illness or injury to the student, a death of an immediate family member, or other circumstances that cause the student undue hardship. The appeal MUST include a detailed description of why the student was not able to meet SAP and what has changed that will allow the student to meet SAP at the next evaluation.

A successful appeal will result in either one semester Financial Aid Probation OR an approved Academic Plan for Financial Aid Funding signed by the student and the student’s academic advisor or ACDC staff member. Academic Plans may be used for multiple terms and are required for those students for whom it will be mathematically impossible to meet SAP after the end of the next term. An Academic Plan must ensure that the student will be able to meet SAP standards by a specific future point in time.

Approved Academic Plans will be evaluated at the end of each term. Failure to meet the criteria of the Academic Plan will result in Financial Aid Suspension. Students can also appeal when the plan has changed explaining what has happened to make the change necessary and how they will be able to make academic progress.

Appeals will be reviewed by the Director of Financial Aid who will consult with appropriate staff or faculty members as needed.

Student will be allowed to appeal a maximum of two consecutive terms.

Refund Policy

  1. Registration constitutes a contractual agreement between the student and the University of Saint Francis.
  2. Should a student decide not to attend classes at USF any longer, the student must login to Cougar Connection and fill out the electronic complete withdraw form in Form Central. This form will also count as an exit interview.
  3. Failure to attend classes does not withdraw a student from classes.
  4. Students that drop below full-time during the drop/add period may have a refund due to them. This refund amount will be calculated based on revised billing and financial aid packaging.
  5. If a student does not begin the withdrawal process or otherwise notify the University of his/her intent to withdraw due to illness, accident, grievous personal loss, or other circumstances beyond the student’s control, the University may determine the appropriate withdrawal date.
  6. The return of grant funding from the state of Indiana’s Division of Student Financial Aid (SFA) is defined by the SFA Refund Policy. Under the SFA policy, if a student completely withdraws from USF before the end of the fourth week, the student is not eligible for the state award and USF must return 100 percent of the semester’s award to SFA. If a student withdraws after the fourth week, the SFA aid would be 100 percent earned and no SFA funds would be returned. Funds must be returned to SFA independent of other financial aid.
  7. Students who receive Title IV funding (Federal Pell Grant, Federal Supplemental Education Opportunity Grant (FSEOG), Federal Stafford Loans, PLUS or Perkins Loan) and completely withdraw from USF are subject to the Title IV return of funds calculation, as mandated by the Department of Education. The Title IV refund calculation is different than USF’s refund calculation; therefore, a student who withdraws before completing 60 percent of an enrollment period may owe USF for charges no longer covered by returned federal aid.
  8. All USF and private financial aid will be refunded according to the tuition and fees schedule shown below.
  9. Refunds will be made in the following order:
    1. Unearned SFA Awards
    2. Unearned Federal Aid
    3. Unearned USF scholarships and awards
    4. Outside agencies
    5. The student
  10. If, prior to withdrawing, a student has received a disbursement of federal aid in the form of a refund, the student may be required to return part of the funds to the University of Saint Francis. If funds are to be returned by the student, this must be done within 15 days of notification by the University.
  11. Students are responsible to pay any outstanding balance owed to USF after all adjustments have been made to their account based on the SFA, Title IV, and USF refund policies.

Fall and Spring Semester Refund Schedule

The following schedule reflects the percentage of tuition and fees refund allowable to students who completely withdraw from Fall or Spring Semester:

Week During the Semester Tuition & Fees Refundable
Prior to the first day of the semester 100%
During the first week of the semester 100%
During the second week of the semester 75%
During the third week of the semester 50%
During the fourth week of the semester 25%
Fifth week of the semester or later No refund

Virtual Campus Refund Schedule

The following schedule reflects the percentage of tuition refund allowable to students who completely withdraw officially from any semester in the virtual campus. After the drop/ add period, refunds only apply to students who withdraw from all of their courses.

Week During the Semester Tuition Refundable
Prior to the first week of the session 100%
During the first week of the session 100%
During the second week of the session 50%
After second week of the session 0%

Virtual Campus Refund Schedule - Maryland Residents

Proportion of Course completed as of date of withdrawal tuition refundable

Week During the Semester Tuition Refundable
Less than 10% 90%
10% up to, but not including 20% 80%
20% up to, but not including 30% 60%
30% up to, but not including 40% 40%
40% up to, but not including 60% 20%
More than 60% 0%

Summer Term & Non-Traditional Courses Refund Schedule

The following schedule reflects the percentage of tuition and fees refund allowable to students who completely withdraw from Summer or Non-Traditional courses:

Week During the Semester Tuition & Fees Refundable
Prior to the first day of the semester/session 100%
During the first week of the semester/session 100%
During the second week of the semester/session 50%
Third week of the semester/session or later No refund

Phlebotomy Classes

Week During the Course Course Fee Refundable
Prior to the start of the course 100%
During the first week of the course 100%
After the first week of the course No refund

Department of Defense Tuition Assistance Program Refund Schedule

Any unearned Tuition Assistance Program (TAP) funds on a proportional basis through at least the 60 percent portion of the period for which the funds were provided. TAP funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. In instances when a Service member stops attending due to a military service obligation, the university will work with the affected Service member to identify solutions that will not result in a student debt for the returned portion of the funds.

Refunds for Room and Board

The refund policy for room and board is a part of the student housing contract. For new residents: if notice of cancellation due to withdrawal is received after June 30 for fall semester or after January 8 for spring semester, the housing deposit is forfeited. If a resident withdraws during a semester, the resident shall be charged for the room and board and other residence related fees based on the refund schedule below. The resident shall then be assessed $200.00 for cancellation.

Refund Schedule

Notice of Cancellation Refundable Room and Board
Prior to the first day of class 100% of room and board, minus cancellation fee
During the first week of class 90% of room and board, minus cancellation fee
During the second week of the class 75% of room and board, minus cancellation fee
During the third week of the class 50% of room and board, minus cancellation fee
During the fourth week of the class 25% of room and board, minus cancellation fee
After the fourth week of the class 0% of room and board, minus cancellation fee

The cancellation fee will be taken from the housing deposit, unless expressed otherwise by the student.

Processing Refunds - Virtual Campus

  1. Refunds are processed through the Business Office, and any refunds will be available approximately one month after a student withdraws officially and after all debts are paid and all charges/credits are posted.
  2. A completed official withdrawal form from the Registrar’s office is required for a refund to be processed.

Appeals

Students who have an extreme or unusual circumstance may appeal the USF Refund Policy. If you are a current student an appeal can be submitted on Form Central through your Cougar Connection account. If you are not a current student you can submit an appeal in writing addressed to:

Scholarship and Financial Appeals Committee
University of Saint Francis
2701 Spring Street
Fort Wayne, IN 46808-3994

Appeals must be submitted within 180 days after a student is notified of his or her tuition refund. All decisions of the Financial Appeals Committee are final.

Request a Review

Students and families who experience a change in circumstances, such as loss of employment or unusual medical/dental expenses not covered by insurance, may request a review of their financial aid file. Students are required to discuss their situation with a financial aid counselor to determine the appropriate steps for filing a request for a professional judgment review. Professional judgments are reserved for extreme situations and the student must provide detailed documentation as requested by the Office of Financial Aid.