Refund Policy
- Registration constitutes a contractual agreement between the student and the University of Saint Francis.
- Should a student decide not to attend classes at USF any longer, the student must login to Cougar Connection and fill out the electronic complete withdraw form in Form Central. This form will also count as an exit interview. Failure to attend classes does not withdraw a student from classes.
- Students that drop below full-time during the drop/add period may have a refund due to them. This refund amount will be calculated based on revised billing and financial aid packaging.
- If a student does not begin the withdrawal process or otherwise notify the University of his/her intent to withdraw due to illness, accident, grievous personal loss, or other circumstances beyond the student’s control, the University may determine the appropriate withdrawal date.
- The return of grant funding from the state of Indiana’s Division of Student Financial Aid (SFA) is defined by the SFA Refund Policy. Under the SFA policy, if a student completely withdraws from USF before the end of the fourth week, the student is not eligible for the state award and USF must return 100 percent of the semester’s award to SFA. If a student withdraws after the fourth week, the SFA aid would be 100 percent earned and no SFA funds would be returned. Funds must be returned to SFA independent of other financial aid.
- Students who receive Title IV funding (Federal Pell Grant, Federal Supplemental Education Opportunity Grant (FSEOG), Federal Stafford Loans, PLUS or Perkins Loan) and completely withdraw from USF are subject to the Title IV return of funds calculation, as mandated by the Department of Education. The Title IV refund calculation is different than USF’s refund calculation; therefore, a student who withdraws before completing 60 percent of an enrollment period may owe USF for charges no longer covered by returned federal aid.
- All USF and private financial aid will be refunded according to the tuition and fees schedule shown below.
- Refunds will be made in the following order:
- Unearned SFA Awards
- Unearned Federal Aid
- Unearned USF scholarships and awards
- Outside agencies
- The student
- If, prior to withdrawing, a student has received a disbursement of federal aid in the form of a check, the student may be required to return part of the funds to the University of Saint Francis. If funds are to be returned by the student, this must be done within 15 days of notification by the University.
- Students are responsible to pay any outstanding balance owed to USF after all adjustments have been made to their account based on the SFA, Title IV, and USF refund policies.
Fall and Spring Semester Refund Schedule
The following schedule reflects the percentage of tuition and fees refund allowable to students who completely withdraw from Fall or Spring Semester:
| Week During the Semester | Tuition & Fees Refundable |
|---|---|
| Prior to the first day of the semester | 100% |
| During the first week of the semester | 100% |
| During the second week of the semester | 75% |
| During the third week of the semester | 50% |
| During the fourth week of the semester | 25% |
| Fifth week of the semester or later | No refund |
Virtual Campus Refund Schedule
The following schedule reflects the percentage of tuition refund allowable to students who completely withdraw officially from any semester in the virtual campus. After the drop/ add period, refunds only apply to students who withdraw from all of their courses.
| Week During the Semester | Tuition Refundable |
|---|---|
| Prior to the first week of the session | 100% |
| During the first week of the session | 100% |
| During the second week of the session | 50% |
| After second week of the session | 0% |
Virtual Campus Refund Schedule – Maryland Residents
Proportion of Course completed as of date of withdrawal tuition refundable
| Week During the Semester | Tuition Refundable |
|---|---|
| Less than 10% | 90% |
| 10% up to, but not including 20% | 80% |
| 20% up to, but not including 30% | 60% |
| 30% up to, but not including 40% | 40% |
| 40% up to, but not including 60% | 20% |
| More than 60% | 0% |
Summer Term & Non-Traditional Courses Refund Schedule
The following schedule reflects the percentage of tuition and fees refund allowable to students who completely withdraw from Summer or Non-Traditional courses:
| Week During the Semester | Tuition & Fees Refundable |
|---|---|
| Prior to the first day of the semester/session | 100% |
| During the first week of the semester/session | 100% |
| During the second week of the semester/session | 50% |
| Third week of the semester/session or later | No refund |
Department of Defense Tuition Assistance Program Refund Schedule
Any unearned Tuition Assistance Program (TAP) funds on a proportional basis through at least the 60 percent portion of the period for which the funds were provided. TAP funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. In instances when a Service member stops attending due to a military service obligation, the university will work with the affected Service member to identify solutions that will not result in a student debt for the returned portion of the funds.
Refunds for Room and Board
The refund policy for room and board is a part of the student housing contract. For new residents: If notice of cancellation due to withdrawal is received after June 30 for fall semester or after January 8 for spring semester, the housing deposit is forfeited. If a resident withdraws during a semester, the resident shall be charged for the room and board and other residence related fees used based on the refund schedule below. The resident shall then be assessed $200.00 for cancellation.
Refund Schedule
| Notice of Cancellation Refundable | Room and Board |
|---|---|
| Prior to the first day of class | 100% of room and board, minus cancellation fee |
| During the first week of class | 90% of room and board, minus cancellation fee |
| During the second week of the class | 75% of room and board, minus cancellation fee |
| During the third week of the class | 50% of room and board, minus cancellation fee |
| During the fourth week of the class | 25% of room and board, minus cancellation fee |
| After the fourth week of the class | 0% of room and board, minus cancellation fee |
The cancellation fee will be taken from the housing deposit, unless expressed otherwise by the student.
Processing Refunds – Virtual Campus
- Refunds are processed through the Business Office, and any refunds will be available approximately one month after a student withdraws officially and after all debts are paid and all charges/credits are posted.
- A completed official withdrawal form from the Registrar’s office is required for a refund to be processed.
Appeals
Students who have an extreme or unusual circumstance may appeal the USF Refund Policy. If you are a current student an appeal can be submitted on Form Central through your Cougar Connection account. If you are not a current student you can submit an appeal in writing addressed to:
Scholarship and Financial Appeals Committee
University of Saint Francis
2701 Spring Street
Fort Wayne, IN 46808-3994
Appeals must be submitted within 180 days after a student is notified of his or her tuition refund. All decisions of the Financial Appeals Committee are final.